White River Hornets Football

 PRESIDENT  

It shall be the duty of the President to be the administrator, organizer, and official spokesperson for the Booster Club. The President will be an ex-official member of all committees and will resolve all disputes within the Booster Club. The President will be responsible for creating the agenda for all meetings, will respond with help to all other positions on the Executive Board, and will assist wherever help is needed. The President shall work in unison with the Vice President in taking care of all logistical matters. All decisions regarding the expenditure of less than $100.00 may be approved by the President without previous authorization or vote, with full documentation provided at the next board meeting.  She/he will have one (1) vote only on elections of officers brought forth. The President is to vote on all issues or motions brought forth per Robert's Rules of Order, with only one (1) vote.

​

​

​

 VICE PRESIDENT  

It shall be the duty of the Vice President to assume all duties of the President; in the event the President is unavailable, an emergency has been declared by the Executive Board of Directors, in the absence of the President at the scheduled meeting, or acting as interim President in the event of replacement of the President until a new President can be elected. The Vice President will chair the protest and/or complaints committees, and will execute all other duties as directed by the President or the Executive Board. The Vice President shall respond with help to all other positions on the Executive Board and assist where help is needed. She/he shall have one (1) vote on all issues or motions brought forth at all meetings, including elections of officers. 

​

 

 

 SECRETARY  

It shall be the duty of the Secretary to prepare, maintain, and disperse all correspondence required for the efficient operation of the Booster Club. All correspondence shall be prepared for the proper mailing and authorized signature. The Secretary will maintain a list of all members' good standings. The secretary will take fully recorded minutes of all the meetings, assuring that all individual names will be noted and listed for all raised motions, issues, and the seconding of all members. The Secretary will keep and maintain records of all previous meetings for the Board Members to review. She/he shall respond with help to all other positions and assist wherever help is needed.  The Secretary shall have one (1) vote on all motions or issues brought forth at all meetings, including elections of officers.

​

​

​

 TREASURER  

It shall be the duty of the Treasurer to conduct audits of the franchise financial records quarterly in coordination with the President or Vice President. It shall be the duty of the Treasurer to handle all financial matters of the Booster Club in coordination with the President or Vice President. The Treasurer will deposit all money received by the Booster Club into an account designated by the Executive Board, report all receipts and disbursements at the regularly scheduled meetings, file form 990 with the IRS and include a report of the filing at the appropriate meeting, coordinate all money related matters with all other officers as required by the President, and execute all other duties as directed by the Executive Board. She/he shall respond with help to all other positions and assist wherever help is needed. She/he shall have one (1) vote on all motions or issues brought forth at all meetings, including elections of officers. 

 

​

 

 PUBLICITY COORDINATOR  

It shall be the duty of the Publicity Coordinator to coordinate all Booster Club advertisements, events, community information through all available channels of communication, news media, radio stations and flyers with regard to games, information fundraising events and all promotional information in the best interest and authorization of the Booster Club Board.  She/he will be responsible for making information flyers and updating information boards.  She/he shall be responsible to plan publicity budget costs, coordinate with sponsors and donors of the WRFBC and assist wherever help is needed.  She/he shall have one (1) vote on all motions or issues brought forth at all meetings, including elections of officers.

​

​

​

 CORPORATE SPONSOR COORDINATOR  

It shall be the responsibility of the Corporate Sponsor Coordinator to pursue and oversee all corporate sponsorships. This position will coordinate all handling of field banners and communicate with the Publicity Coordinator and the Game Day Program Chair to ensure the proper exposure and handling of all corporate sponsors. She/he will be responsible for providing projected budgets, production proposals, and profits to the WRFB Booster Club Executive Board and conduct the properly coordinated transaction to the WRFB Booster Club Treasurer. She/he will be the primary point of communication between the WRFB Booster Club and corporate sponsors. She/he will have one (1) vote on all motions or issues brought forth at all meetings, including elections of officers.

​

​

​

 AUCTION CHAIRPERSON  

It shall be the duty of the Auction Chairperson to ensure that the annual WRFBC Auction is staffed with volunteers, tickets are purchased, auction procurement is underway, event is scheduled within last two weeks of August or first 3 weeks of September, and prepared with the required products (event location, auctioneer scheduled, bank cashiers scheduled, credit card machine rental, catering, etc.). She/he will be responsible for providing projected budgets and profits to the WRFBC Executive Board and conduct the proper coordinated transaction to the WRFBC Treasurer. She/he will coordinate all staffing of the WRFBC Auction with parent volunteers. She/he will be responsible for the procurement, sales, and running of all items for the WRFBC Auction. She/he will be responsible for Auction profit numbers and Auction Expenses being reported to Treasurer.  She/he will have one (1) vote on all motions or issues brought forth at all meetings, including elections of officers.

​